Reporting to:          Executive Director 


Bargaining Unit:    Excluded

AIDS Vancouver opened its doors in 1983 as the first AIDS service organization in Canada and in response to the growing need for community health organizations to support individuals vulnerable to the epidemic. AIDS Vancouver plays a special role in providing quality health care to people affected by HIV/AIDS living in the Lower Mainland. It is clearly more than just a community health care organization. It is an organization whose presence and continued strength is essential to the quality for life of this community and of each individual and family who draws on its services. Our Agency is a vital community asset which everyone affected by HIV/AIDS can share, and in which we all have a stake.

Position Summary:
AIDS Vancouver is currently seeking a Grant Writer for a four to six-month contract beginning June 1, 2017. Special emphasis in this position will be placed on finding grants to support prevention programs and services that were previously funded by the Public Health Agency of Canada.  The Grant Writer is primarily responsible for developing and writing grant proposals to foundations and other grant-making organizations and will persuasively communicate AIDS Vancouver’s mission and programs to potential funders. Reporting to the Executive Director, the Grant Writer will assemble and submit grant requests, establish relationships with foundations, conduct prospect research and maintain/report on a calendar of submissions and other deadlines. The Grant Writer is responsible for conducting the full range of activities required to prepare, submit and manage grant proposals to foundation and other sources. This includes researching, compiling, writing and editing grant applications, as well as developing templates to streamline the grant proposal process. This is a fast-paced position with high volume expectations over a relatively short period of time. After a four-month review, the Grant Writer position will be reassessed for possible extension, dependent upon his/her success. 


  •  Conducts research on potential funding sources, such as corporate, family and charitable foundations
  • Works closely with faculty and staff in developing and transforming ideas into grant proposals
  • Maintains funding opportunity databases, activity tracking system, and related confidential files
  • Developing and writing grant proposals to foundations and other grant-making organizations, persuasively communicating the organization’s mission and programs to potential funders
  • Assembling and submitting grant requests, including letters, proposals, budgets and presentations
  • Establishing and maintaining relationships with foundation contacts and program officers
  • Ensuring prompt acknowledgement of foundation gifts
  • Maintaining calendar to ensure timely submission of letters of inquiry, proposal deadlines and reports
  • Prioritizing projects to keep multiple proposals moving in a timely manner, meet deadlines and manage supplemental material required for proposals
  • Works with other departments to obtain necessary information for proposals/grants and applications
  • Develops and prepares proposals and grant applications according to guidelines; complies with all follow-up grants reporting as required by foundation/corporate donors


  • Stays up to date on developments in HIV/AIDS related issues;
  • Participates in agency and departmental outcomes measurement evaluations and monitoring work plans;
  • Compiles qualitative and quantitative statistics and reports related to program operations;
  • Participates in relevant internal and external committees as directed by the Executive Director;
  • Assists and supports agency program staff in approved related activities;
  • Provides consultation to external agencies and participates in external events as required; Participates in professional development opportunities as required;
  • Attends meetings as called by the Executive Director when scheduled during regular working hours;
  • Complies with agency policies and procedures;
  • Performs other related duties as required.
    • Participates in developing and implementing department work plans;


Education and Experience:

  • Excellent writing, analytical and research skills are essential
  • Candidates must be self-motivated, detail-oriented, highly-organized and have experience using online databases
  • Candidates must possess an ability to work well under pressure and the ability to seek and synthesize information and communicate in a compelling and succinct form
  • A solid understanding of budgets as they relate to proposals and grant
  • A Bachelor’s degree, and 3-5 years of relevant experience are required
  • Additional non-profit fundraising experience is required
  • Proven proficiency of professional writing experience including successful proposals to institutional donors, grant writing or other technical writing experience
  • Ability to work independently and manage time effectively
  • Ability to pay attention to detail and maintain accurate records
  • Ability to maintain confidentiality

 Skills and Abilities:

  • Leadership and strategic planning skills;
  • Advocacy and negotiation skills;
  • Ability to budget and manage finances;
  • Ability to supervise;
  • Ability to analyze and resolve problems;
  • Ability to speak publicly and communicate effectively, both verbally and in writing;
  • Ability to work independently and in cooperation with others;
  • Ability to plan, organize and prioritize;
  • Networking skills;
  • Ability to collaborate and establish and maintain rapport;
  • Knowledge of HIV/AIDS and related issues and their impact on the community.

 Closing Date for applications:

May 26, 2017 at 4:30pm

Please send cover letter and resume in one Word or PDF document to:

Human Resources, AIDS Vancouver:

Although we consider every application carefully, only those selected for an interview will be contacted.  AIDS Vancouver is an equal opportunity employer and we encourage applications from those of diverse backgrounds (incl. gender, sexual orientation, ethnicity, community origin, and HIV status).







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