Reporting to: Executive Director, Sarah Chown (she, hers)
Direct reports: Part-time Finance Assistant (unionized)
Location: In-person at AIDS Vancouver: remote work may be a possibility for candidates with 4+ yrs of experience
Hours: 32 hours/week (Mon – Thurs): 37.5 hours/week may be negotiable for candidates with HIV experience
Compensation: Salaried position at $42/hr; up to $45/hour may be considered; see details below
Start Date: November/December 2022
Reporting to the Executive Director, the Finance Director is accountable for the overall management of AIDS Vancouver’s financial systems, payroll, and reporting needs. Working closely with the Director Programs and Services, the Executive Director, and the Board of Directors, the Finance Director is responsible for implementation of generally accepted accounting principles throughout AIDS Vancouver, and meeting the organization’s financial needs while maximizing service to the AIDS Vancouver community. This position works independently as part of a small finance team, and liaises with the operations, programs, and services. AIDS Vancouver currently uses Sage 300 accounting software, and is planning a transition to another software for April 1, 2023 with the leadership of the Director of Finance.
Key Areas of Responsibility
This is a salaried, Director-level position within the organization and this job description does not fully detail individual tasks.
Financial Management and Reporting
- Prepares monthly financial statements and bank reconciliations
- Prepares financial reports for funders, typically on a quarterly basis, using provided templates
- Working closely with the Director team, develops the organizational budget on a yearly basis and short- and long- term financial plans as appropriate
- Process accounts payable and receivable, including government funding and contracts, individual donors, and appropriate use of restricted funds
- Ensure compliance with finance aspects of charitable regulations in Canada, including preparation of donation receipts
- Work with the auditor ensure the completion of an annual audit and complete all related tasks
- Monitor investments and cash flow
- Manage credit card accounts and signing authority on all accounts
- Ensure documentation and audit compliance
Payroll, Benefits & HR Administration
- Administers all aspects of payroll using Payworks. Including implementing payroll aspects of the two collective agreements in place at AIDS Vancouver
- Ensures preparation and distribution of timely and accurate T4s and T4As
- Administers benefits, including the Municipal Pension Plan and RRSP matching contributions
- Completes required external payroll reports, including Health Sector Compensation Information System, Health Benefits Trust, and WorkSafe BC payments
- Supervises the Finance Department (currently, one part-time Finance Assistant)
- Supports the implementation of the organization’s strategic plan, vision, mission, and core values
- Participates in Director-level meetings
- Complies with agency policies and procedures, including suggesting updates as relevant
- Monitors insurance needs, including advising on adequate coverage
- At the direction of the Executive Director, provides information and support to the Board Treasurer and Finance Committee
- Identify opportunities to strengthen financial processes to further AIDS Vancouver’s communities
- When necessary, takes on the Acting ED role in the absence of the Executive Director
Qualifications and Experience
- Qualified Accountant with a CPA designation
- Non-profit sector financial management experience, including multiple funding sources1
- Payroll experience2
- Familiar with Canadian accounting standards for not-for-profit organizations (ASNPO and Canadian GAAP)
- Strong working knowledge of the entire accounting process, from data entry to completing financial statements
- Ability to develop, evaluate and monitor financial systems and procedures.
- Computer literacy with strong knowledge of Excel, Sage 300, and Microsoft products
- Excellent interpersonal and communication skills
Note 1 Financial management experience in the non-profit sector is a priority for the Director of Finance position. Candidates with two or more years of this type of experience may negotiate an hourly rate of up to $43/hour.
Note 2 Experience implementing collective agreements in payroll is an important component of the Director of Finance position. Candidates with two or more years of this type of experience may negotiate an hourly rate of up to $43/hour.
Note 3 Candidates with two or more years of experience in both non-profit sector financial management experience and understanding of collective agreements may negotiate a rate of up to $45/hour.
A criminal record check, at the Employer’s cost, will be required for the successful candidate.
How to apply
Applications will be reviewed on a rolling until the position is filled.
Please submit a cover letter and resume by email to [email protected]. The Executive Director (Sarah Chown) and the current Director of Finance (Janet Cheng) will be leading the hiring process.
AIDS Vancouver actively encourages applications from people in the communities we serve, including people living with HIV. We strive to uphold the values of equity, diversity, and inclusion and encourage applications from members of groups experiencing barriers to equity.
We will respond to any access needs identified throughout the hiring process and will offer all candidates the opportunity to review interview questions in advance.